The Immigrations/Travel Desk Executive provides high-level administrative, immigration, and travel coordination support to the C-Suite Executive. The role ensures seamless processing of immigration documentation, efficient travel arrangements, effective telecommunication vendor management, and strict confidentiality in all executive engagements.

Key Requirements

• HND/B.Sc. in business administration, Secretarial Studies, or a related field.

• 3–5 years of experience in immigration management, travel desk operations, or administrative support.

• Strong knowledge of immigration processes, documentation requirements, and vendor contract management.

• Excellent verbal and written communication skills.

• High proficiency in MS Office Suite (Word, Excel, PowerPoint) and digital communication tools.

• Ability to manage highly confidential information with professionalism and discretion.

• Negotiation and vendor management experience, especially with telecom and immigration service providers.

 

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate comprehensive travel arrangements, including visa and immigration documentation.

• Liaise with immigration service providers to ensure timely processing of work permits, visas, quotas, and compliance with regulatory requirements.

• Track, report, and manage CERPAC permits, ensuring renewals follow approved processes.

• Oversee contracts, service agreements, and account management with telecommunication service providers to maintain seamless connectivity.

• Prepare, review, and format executive correspondence, reports, and presentations for decision-making.

• Maintain accurate, up-to-date, and confidential records, including immigration files and sensitive executive documents.

• Reconcile travel desk expenses monthly to establish accurate balances and payables to consultants.

• Manage expatriates’ and family medical insurance coverage, including cost control, monthly bill reconciliation, and liaison with hospitals for verification when required.

• Ensure timely filing, renewal, and retrieval of immigration-related documents and quotas.

• Support executives with special administrative tasks as delegated.