The Accounts Payable & Inventory Accountant is responsible for managing the accounts payable process, maintaining accurate vendor records, supporting inventory accounting, and ensuring proper controls over inventory, costs, and financial transactions in line with company policies and accounting standards.

Key Requirements

• First Degree in Accounting, Finance, Economics, or a related discipline.

• Professional certification, such as ICAN, ACCA, or CFA, is an added advantage.

• Minimum of 3 years’ relevant experience in accounting or finance roles, preferably in a manufacturing environment.

• Strong knowledge of accounts payable processes, inventory accounting, and general ledger management.

• Good understanding of internal controls, cost analysis, and month-end closing activities.

Key Responsibilities

• Receive, review, verify, and prepare invoices for processing in line with company policies and procedures.

• Ensure all invoices are accurate, properly documented, and appropriately authorized before payment.

• Provide guidance to staff on accounts payable procedures and payment documentation requirements.

• Ensure only approved vendors are maintained in the financial system.

• Prioritize invoices based on payment terms and cash discount opportunities.

• Enter invoices and payment data accurately into the accounting system.

• Create and maintain accurate accounts payable listings and vendor records.

• Maintain and properly file purchase orders, vendor invoices, and supporting documentation.

• Reconcile the Accounts Payable ledger with the General Ledger control account.

• Reconcile supplier/vendor statements and resolve discrepancies promptly.

• Liaise with suppliers to obtain outstanding invoices and respond to payment-related inquiries.

• Maintain accounting files and documentation in line with company policy and accepted accounting practices.

• Assist in establishing and implementing inventory policies, procedures, and internal controls.

• Perform periodic physical inventory and asset counts at the plant and report variances to management.

• Supervise and reconcile inventory records with the plant’s general ledger, resolving related accounting issues.

• Analyze inventory reports to ensure accuracy and completeness.

• Monitor all inventory transactions in the general ledger.

• Coordinate with the warehouse team to reduce damage, breakage, losses, and inventory obsolescence.

• Perform cost-benefit analysis on inventory ordering, storage costs, usage levels, and volume discounts.

• Maintain effective coordination with vendors, departments, and accounting personnel to expedite receipt of materials.

• Create, analyze, and verify accurate standard and actual cost estimates.

• Update standard costs in the bill of materials.

• Analyze and oversee physical inventory counts and investigate variances to prevent fraud.

• Monitor reports and support cost reduction initiatives within the plant.

• Prepare monthly journal entries as required.

• Assist with month-end closing activities.

• Maintain proper books of account and accurate general ledger records.